The device and infrastructure management module has been developed with technical and maintenance departments in mind. It enables the comprehensive management of all infrastructure owned by the organization: buildings, devices, machines, apparatus and IT equipment. Asset record cards can correspond to the fixed asset register downloaded and synchronized cyclically from the ERP system or serve as independent files for assets that do not have a corresponding record in the fixed assets register. Within this module, processes can be managed for changing usage locations, reassigning assets, equipment removal permits, asset disposal and creating BDO (Waste Database) cards
Korzyści:
Efficient management of infrastructure assets
Real-time access to complete technical information about any device
Monitoring of TCO - total cost of ownership - and the operational history of devices
Receiving reminders for required inspections, calibrations, and certifications
Electronic Files for Devices and Infrastructure
Each file is a collection of information and data about a specific building or device. The file for a given asset gathers comprehensive information, including: purchase process, component parts, supplier and maintenance company data, warranties, insurance, responsible personnel, maintenance agreements and events and costs linked to use or disposal.
Service Contract Management
The module gathers comprehensive information on all maintenance contracts and servicing companies. It allows you to schedule one-time or recurring, warranty and post-warranty inspections, certifications and legalizations of devices. Internal reminders and orders to contractors for service activities are generated. Documents, post-inspection recommendations and certificates can be attached to the records of completed activities.
Service Request Handling
Managing service requests for breakdowns and repairs, including planned activities, enables the management of both internal service teams and outsourced repairs. Bosflow also allows you to track the costs of completing requests and link service request data with invoices for their fulfilment.
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moduł bosflow
Registry Office and Administration
The registry office and administration are the areas typically first to be covered by process automation and electronic document workflow. Most documents from outside the organization, regardless of channel, are received by the registry office or reception and this is also the point from which documents are sent to external entities. The registry office and administrative departments are also responsible for the internal distribution of documents, archiving and planning as well as organizing work within the unit. Automation of processes in these areas ensures the smooth functioning of the entire organization and positively shapes its perception by external stakeholders.
With Bosflow, it is possible to model virtually any business process. In addition to the predefined, most commonly implemented modules and processes such as registry office, invoice workflow or leave requests, every organization has its own distinctive business processes that can be reflected in the system. Bosflow also serves as an excellent repository for all types of documents important to an organization, for each of which a dedicated register can be set up within the system.
The procurement management module enables the synchronization and optimization of purchasing processes for materials, products and services taking place within the organization. The system guides users through the entire workflow – from submitting a requisition, verifying and approving it, to issuing the product from the warehouse or initiating a new purchase process and finally to placing an order with the supplier based on a previously established contract. For public sector entities, gathered and consolidated purchase requests can trigger applications to initiate public procurement proceedings.
The access to comprehensive analytics of historical requests allows for informed approval of new requests in the system. Moreover, their consolidation into a single supplier order or a procurement application streamlines purchasing processes. Thanks to the integration of the Bosflow system with warehouse and supplier systems, purchasing can be carried out almost fully automatically. Procurement processes can be implemented in full or in selected areas, depending on the organization’s purchasing policy and the specific needs and nature of its operations.
